Is your company flooded with incoming invoices that must be manually re-entered into the ERP system, checked, approved manually and then archived in paper format? There is a better way. Our solution covers invoice and financial document processing from initial receipt through to posting.
automated data mining and exception checking
of invoices (workflow)
of invoices
to invoices from linked systems
in accordance with legislation
can even be stored retroactively
We implement proven solutions to support all document-related processes required for processing of financial and associated documents (supplier invoices, outgoing invoices, etc.) with links to an ERP, such as SAP. Our typical projects include digitization, automated data mining from invoices with links to data in ERP (orders, delivery notes, etc.), approval of financial documents in form of workflow, document and data archiving of invoices and financial reports. We have successfully implemented hundreds of projects.
Invoice data extraction is the automated recognition and extraction of key data fields from incoming invoices — invoice number, date, amount, and vendor — without manual data entry. The system receives the invoice, OCR reads its content, the data is extracted, and transferred to an approval workflow or directly to the ERP system for further invoice processing.
OCR-based invoice data extraction converts the content of a scanned or electronic invoice into a structured format. The system recognizes the text, identifies key data fields, and passes them to the next processing stage. OCR itself is only the input layer — the outcome depends on data validation and integration with the ERP system.
Automated invoice processing works by having the system receive the invoice, extract the data, validate it against purchase orders or delivery notes in the ERP, and route it for approval via workflow. The majority of invoices are processed without manual intervention — exceptions are flagged by the system and routed for review. Organizations typically achieve cost reductions of 50–70% compared to manual processing.
Organizations typically achieve cost savings of 50–70% compared to manual processing, with a return on investment of approximately 12–16 months. The largest savings come from eliminating manual data entry, manual validation, and paper-based archiving.
Integration is implemented via native connectors or API — the system transfers extracted data directly into ERP platforms such as SAP or other accounting systems. Invoices are automatically matched against purchase orders and delivery notes without manual reconciliation. For organizations managing document workflows more broadly, this naturally extends electronic document management.
