Need to securely store electronic documents and make them accessible to users and manage their life cycle? Looking for a way to optimize the size of databases within your IT system or how to make data from legacy systems accessible through the UI of your existing applications? Our solution ensures reliable archiving of documents and data in compliance with applicable legislation.
electronic archiving in compliance with legislation
costs for operating legacy systems
information backup processes
documents / data in a controlled and secure manner
All professions of a company’s life cycle are necessary for success and nothing should be neglected. The details are important. The details set you apart. The details win. Personally, I follow several rules: If you want to do something, do it. Always continue and do more. Be different. If there is a queue somewhere, create your own.
We implement the highest quality technological solution from OpenText for document and data archiving. The majority of our projects concern archiving from SAP information systems. OpenText solutions are directly supported, tested and preferred by SAP itself.
Retention periods depend on the document type and applicable legislation — requirements vary and are subject to change. For this reason, organizations transfer responsibility for monitoring retention schedules to a system that applies retention rules automatically and ensures controlled destruction at the appropriate time.
Electronic archiving is the long-term, secure storage of documents and data in digital form — with guaranteed authenticity, encryption, and timestamps. The system manages the complete document lifecycle from storage through to controlled destruction, and ensures compliance with applicable legislation including GDPR and eIDAS. For organizations that also manage active documents, it naturally extends electronic document management.
Statutory retention periods for documents vary by document type and are governed by accounting legislation, tax regulations, and labor law, ranging from a few years to several decades. A system with Records Management support monitors retention rules automatically and eliminates the risk of non-compliance.
Backup protects data against loss and is used for system recovery following an outage — it is not a long-term storage solution. Archiving, by contrast, provides controlled document management throughout the entire document lifecycle, including search, audit trails, and legislatively compliant destruction. These are complementary functions, not interchangeable ones.
Trustworthy electronic archiving requires encryption, timestamps, and immutability of stored records. The system must comply with eIDAS, GDPR, and other regulatory frameworks applicable to the organization’s industry. A Records Management component is essential — it monitors retention periods and ensures controlled destruction.
