Are your documents disorganized, poorly secured? Is limited traceability, sharing options or poor control of their life cycle a problem that costs you excessive money and time? Our electronic document management system (DMS) keeps all corporate documents in one place and accelerates both retrieval and approval workflows.
order and control to your documents
search for, collaborate on documents from anywhere
and centralize documents throughout the company
with all legislative / security requirements
All professions of a company’s life cycle are necessary for success and nothing should be neglected. The details are important. The details set you apart. The details win. Personally, I follow several rules: If you want to do something, do it. Always continue and do more. Be different. If there is a queue somewhere, create your own.
We implement document management systems (DMS) from market leaders – OpenText and Microsoft, which are rated by the world’s independent consulting companies as the best quality on the market (source: GARTNER, Forrester). The solution can run on your own HW and SW, as well as in the cloud.
As the only supplier in the Czech Republic, we have experience with hundreds of DMS implementation, integration, consolidation and migration projects in the Czech Republic, Slovakia, and Europe. Many of these projects were closely related to ERP SAP, Navision and other global and local ERP, CRM and core industry systems.
A DMS (Document Management System) is a platform for electronic document management — covering document acquisition, sharing, and approval through to long-term archiving and controlled destruction. Organizations implement a DMS when fragmented document management begins to compromise security, compliance, or the efficiency of critical business processes. A well-chosen system scales with the organization — to hundreds of millions of documents if required.
DMS software is a strategic platform with a lifespan of ten or more years, and the selection process must reflect that. The critical factors to evaluate are scalability, depth of integration with ERP and core systems, and the scope of functionality included in the base solution. Replacing a platform after a few years is always costly.
Modernizing document management in an enterprise environment begins with an analysis of critical document-intensive processes — invoices, contracts, HR, or production documentation. The objective is to migrate to a unified platform that connects document digitization with process automation and integration into existing systems. A well-chosen solution accommodates new document types without requiring additional platforms.
A DMS covers document management — storage, versioning, search, and access control. ECM (Enterprise Content Management) goes significantly further: it encompasses process automation, long-term archiving, records management, and full regulatory compliance. A DMS is often the starting point; ECM represents the natural evolution for the entire organization.
A DMS enables the configuration of granular access permissions, audit trails, and automated retention schedules — these are the foundational elements of GDPR compliance. A robust solution also addresses regulatory frameworks such as DORA and NIS2, and ensures electronic archiving of documents throughout their entire lifecycle — from acquisition through to controlled destruction.
