The well-known Czech logistics company HOPI s.r.o. has chosen another trusted Czech company, IXTENT® for the second time as its ECM (Enterprise Content Management) solutions provider. At this stage a ‘circulating document’ has been successfully implemented at HOPI s.r.o. – a solution for electronic approval of suppliers’ invoices within the ERP business system SAP R/3.

HOPI s.r.o. has decided for the first stage of optimisation of the approval process, with the suppliers’ overheads invoices including the setting up of typical approval scenarios using electronic workflow. Implementation of the IXTENT solution has fulfilled requirements to set up electronic approval of invoices for different types of users, including the history of the approval process, acceleration of the approval, implementing a ‘circulating document’ – an electronic shell of the supplier’s invoice, automatic notification for the approver to the email client, carrying out scanning of incoming invoices, limiting loss of the original, creating secure data storage with access to archived documents, substitutability of the approvers according to the settings in workflow, making the approval process effective, which all runs in a SAP environment (training not necessary) and directness of steps which strengthens the personal responsibility of employees.

Solutions for electronic approval of suppliers’ invoices is well thought and in simple steps and straightforwardly maps the approval process according to the requirements of the organisation HOPI s.r.o. Its demonstrability for external audits is also ensured. Another big advantage of the IXTENT solution is the whole process taking place in the standard SAP environment and the high investment return from this solution.

For more information, please contact:
PRAM Consulting s.r.o.
Karel Kapinus
+420 603 200 944

HOPI s.r.o.

The HOPI family business HOPI began in 1992 as a regional company which originally concentrated mainly on the field of the grocery business. The headquarters were in v Klášterec nad Ohří. This original focus, thanks to the cooperation with newly arriving chains, gradually started to change into logistics services and the company repositioned itself as a logistics company. The logistics activities demanded not only the development of activities in the existing logistics centre in v Klášterec nad Ohří, but it was also needed to expand the companies activities to other parts of the Czech Republic.

From its inception to the present the company has undergone extremely dynamic development and from a regional company it has become a company operating throughout the republic. Since 2000 the HOPI company has been operating in Slovakia as well, and in 2004 it founded a daughter company in Hungary.

HOPI also provides, via its daughter company, HP Finance, financial services focused particularly on credit finance.

IXTENT s.r.o.

IXTENT represents Enterprise Content Management technology in the Czech Republic, Slovakia, Poland and Romania, and is one of the biggest suppliers of archiving systems, DMS and WCM technology on the markets in Central and Eastern Europe. It offers services for administration of electronic and ‘paper’ documents, their content (Document Management System – DMS, Content Management System – CMS, Business Process Management – BPM, Web Content Management – WCM, Email Management, etc.), technology for intelligent optical text recognition from paper copies and their digitalisation (OCR/ICR), archiving of data and documents via the internet and business information