Every organization’s activities produce certain volumes of data that need to be stored in a reliable location. Large data volumes managed directly by individual production systems pose not only a security risk but also complicate the operation of such systems and have a negative impact on their users. Work with “overfilled“ systems is time-consuming and inefficient as system response time and data backup time become longer and longer. Moving part of such data to an archive server within the organization provides a secure repository for your data and documents with controlled access.
Data from the following production systems and applications have to be archived most frequently:
- ERP systems (SAP, etc.);
- file systems;
- e-mail servers;
- Document Management systems (MS SharePoint etc.);
- manufacturing systems;
- other production systems.
Archiving Data and Documents in SAP ERP
There are a number of solutions for documents and data archiving that provide efficient management and relief for the SAP system while ensuring logical arrangement and storage of data on the archive server. A secure, non-rewritable form of archiving is possible with supported high capacity repository platforms, such as optical media, archiving units, or disk arrays. The electronic archive is physically separated from SAP and its architecture can be also designed for Remote and Stand-by mode as required. All archived data and documents remain accessible directly from SAP and reflect the access rights concept.
File System Archiving
A file system archiving solution permits storage of any file type in the archive repository. Archiving is based on a strong archiving platform that provides the possibility of fast data retrieval. This solution gives the company control over the entire lifecycle of information and documents. The company also obtains a highly secure central repository. Important documents are archived in unchanged form for the period of time stipulated by law (retention period).
E-mail Server Archiving
E-mail is currently one of the most significant communication tools and contains more and more important commercial information. Volumes of information and files on mail servers and local PC drives continue to grow and are becoming a serious problem. Without sophisticated tools, mail servers completely lose control over their content. Each company must address the question of how to store such information securely in a long-term perspective while having it permanently under control, while also being quickly and efficiently accessible and retrievable. All this in relation to the legislative regulations which consider e-mail communication to be standard business documentation with all legal consequences.
The archiving solution for mail servers provides a uniform tool for archiving, change tracking, classification, sorting, retrieval, and auditing of all e-mails and processes over such messages and objects on mail servers (public folders, calendars, databases, etc.). The solution complies with strict legal requirements and has a positive influence on the reduction of operating costs, performance improvement, and simplification of the company’s IT infrastructure.