Email Management
Benefits
- Long-term storage of e-mail messages
- Security and registration of information value of e-mail contents
- Reduction of costs and increased performance of e-mail server
- Transparency of e-mail communication on user level
- Scalability in line with company growth
Get Maximum Information from E-mail Communication
E-mail communication is double-edged. Volume of exchanged information of various importance continuously increases. Some messages are equivalent to a paper legal document. Irrelevant electronic communication and spam collect next to highly important e-mail messages. It is therefore necessary to ask the following question: How to determine the value of the content stored in user mailboxes and how to efficiently extract such contents and use it for the company benefit?
The solution can be found only with automated classification (sorting) of messages that enables the company to identify, separate, and move the relevant contents into the archive repository. Archived messages remain accessible in controlled way (based on relevant authorization).
E-mail Management combines the basic functionality of e-mail messages archiving and integrates a robust set of e-mail management functionalities (Records Management). E-mail Management and its automatic and interactive functions enable both users and company management to continuously store the messages and thus retroactively document individual activities. The set of functionalities comprises the possibility to define, secure, and check the processes in which the e-mail contents should be strictly managed, stored, or destroyed in controlled way (electronic shredding).
E-mail Management Characteristics:
- Definition of e-mail archiving time using the Records Management and shredding plan recording structure
- Automatic or interactive contents capturing
- Revision and complete tracking (audit) of history of e-mail content handling
- Full-text search over archived contents
- Immediate access to archived e-mail messages
- Fast implementation without need of client application installation
Utilization possible in all business areas.
