Workflow

Benefits

  • Possibility of paper-free office with direct links between personnel and tasks
  • Promotion of business activities and increased customer satisfaction
  • Minimization of audit risks, regulatory inspections, and litigations
  • Improved accessibility and efficiency of electronic forms (eForms)
  • Reduction of the total costs of ownership (TCO) and implementation times
  • Compliance with regulatory standards
  • Possibility of the solution implementation for all users with actions authorization

Automated Process in Integrated System which Provides Savings

Workflow combines secure documents archiving and information retrieval with the state-of-the-art automatic tools. It facilitates mutual collaboration of users and accelerates approval process in the company, including the possibility of using electronic signatures and forms. As a part of the basic Workflow functionality, it is possible to use the features for electronic forms creation, which promote systematic improvement of the business processes and help in reducing the need for paper documents. Entered data is automatically verified at the same time.  The workflow solution also minimizes the number of audit risks, regulatory inspections, and litigations for the company.

Characteristics:

  • Directing the traditional business processes towards productive and efficient practical procedures
  • Easy transfer of objects in various forms for HTML or PDF electronic forms creation
  • Dynamic population of fields and automatic data mining for use in workflow
  • Possibility of documents signing in workflow and in electronic forms
  • Design of dynamic reports with the possibility of filter selection for data retrieval from various sources
  • Reports output in various formats into the PC, e-mail, or DMS
  • Starting and planning of automatic processes among multiple workflows
  • Remote linking and initiation of workflow processes or data retrieval from external systems in real time

Other Possible Electronic Workflow Components:

  • Electronic forms
  • Electronic signatures
  • Dynamic reports
  • XML Workflow extension
  • XML data exchange

The solution is suitable for all business areas.

References:

  • IXTENT s.r.o.
  • Walmark, a.s.
  • Penta Investments