Email Archiving

Benefits

  • E-mail server performance optimization
  • Automatic archiving of e-mail messages
  • Reduced costs of e-mail system support
  • Possibility of multi-tier solution reflecting the company growth
  • Documents standardization in the inspection and control process

Proven by E-mail

E-mail has become one of the most important communication tools. This fact comes in hand with exponential growth of their number. Furthermore, the e-mails contain increasing volume of important commercial information. Each company should thus ask the question how to store this information securely in a long-term perspective without compromising its fast and efficient availability.  Such solution should also comply with all relevant regulations.

Flooded with e-mail messages, users delete e-mail messages from their level for transparency reasons; this can, however, cause loss of important information that can no longer be recovered. Vast volumes of e-mail messages represent a problem also for system administrators. The greater the data and documents volume on the e-mail server, the longer time is required for backup and recovery.

Due to the above-mentioned reasons, there is an ECM technology for groupware systems, which also comprises e-mail management and archiving solutions. The solution provides a single tool for archiving, change tracking, classification, sorting, and auditing of all e-mails and processes over these messages. This solution complies with strict legal requirements and positively influences the operating performance and consolidation of IT infrastructure in the company.

E-mails archiving can be executed in individual steps. Just archiving itself can reduce the e-mail server database by 90 percent. Database size reduction shortens the time required for data backup and recovery. This frees the financial resources that would otherwise be spent for additional hardware or software. Users no longer have to worry about exceeding the capacity of their mailboxes while the immediate access to their e-mail messages and attachments is maintained.

E-mail Archiving – Characteristics:

  • Scalable solutions without limitations as regards the number of users (up to 60,000 accounts)
  • Very fast implementation without installation on the e-mail server
  • E-mail server performance improvement
  • Storage media for favorable prices
  • Integration of existing e-mail client environments
  • Immediate access to archived e-mail items (according to access rights)
  • Search solution  
  • Remote access to archived items (according to access rights)

The solution is suitable for all business areas.

References:

  • Robert Bosch České Budějovice