SAP DMS

Benefits

  • Transparency of processes in enterprise SAP
  • Improved work productivity
  • Zero costs of user training
  • Increased revenues and profit generation

Unique Interconnection of the Process View and Documents

A business process passes through numerous SAP modules, as well as through non-SAP systems and SAP CRM. The main task for the companies is to ensure complex understanding and support for financial processes, as well as their relevant outputs. Document Management for SAP enables assurance of business processes transparency on all levels, thus considerably extending the basic functionalities of SAP.

Document Management for SAP - Characteristics

  • View of information in accordance with the main business process
  • Integration of ECM information from various SAP and non-SAP systems
  • SAP functionality extension by features common in Document Management
  • Integration into SAP client environment  
  • User friendly solution with logical ergonomics

Users can quickly find the required information in the documentation sorted for example by customer name or document type. The entire solution is fully integrated into standard SAP GUI or SAP Portal and eliminates the costs relating to clients installation or training and thus the overall investments into the solution.

Extended document management implementation provides SAP with a new dimension and with potential of integration into ECM.

DMS solution in SAP environment offers all basic characteristics of the traditional Document Management System, including:

  • creation, modification, and saving of documents
  • documents versioning and change history tracking
  • support for establishment of links between documents and possibility of hierarchic structures establishment
  • classification of documents by criteria, sorting, and retrieval
  • controlled access to documents based on assigned access rights
  • extended versioning functionality (versions, revisions, change proceedings)
  • possibility to create variants of document (language versions)
  • possibility to create file templates
  • document status management
  • establishment of structured documents (agreement files)
  • establishment of links to other objects in SAP

Basic business solutions comprise administration and approval workflow for invoices and other financial documents, agreements administration, technical documentation administration. The SAP environment, as any common DMS, enables creation of a solution for any document type.

References:

  • E.ON
  • HOPI
  • HOLCIM