Data capture

Benefits

  • Scanning of color originals, as well as low quality materials
  • Possibility of enlargement and cleaning of scanned documents (VRS)
  • Measurable number of scanned and processed documents
  • Automatic approving and automated backup
  • Compatibility with other technological systems
  • Minimal share of manual work and maximal simplification of the process  
  • Low costs of solution implementation – high return on investments

More Than Accurate Image

Scanning is a crucial technology for printed information or photographs conversion into data format.

The input device is a scanner, which can have various parameters: from personal device (flat bed A4) up to industrial double-sided scanner capable of processing thousands color documents, with automatic document feeder, etc.

Scanning quality and ability to work with data mining systems significantly influence subsequent processing of the obtained data. The company is then able to process the incoming documents in large volumes and with high speed. Furthermore, the database with mined information is continuously updated; this data is then processed in the overlying enterprise ERP system, Document Management system, etc. Generally, the solution increases the efficiency of work with documents (speed, manual work, archiving, etc.), transparency of processes, and repeated usage of information.

Professional Scanning Phases:

  • Digitization – paper or electronic documents are scanned in (forms, invoices, photographs)
  • Correction of scanned images – VirtualReScan (VRS) – automatically improves the scanned image quality
  • Interpretation – document is recognized (OCR/ICR: OCR – form, invoice, other repeating documents; ICR – processing    of written text or image characters). Content of defined areas is read, verified for correctness, and assigned relevant status. If the collected data is correct, Transfer operation follows. Otherwise, Verification is carried out.
  • Verification – validation module enables trained operator to correct forms with unknown characters, incorrectly recognized or incomplete data according to defined rules
  • Transfer – the recognized and verified data is transferred into subsequent systems for processing.
  • Storage of input and mined data – delivered documents are simultaneously archived on non-rewriteable media (high capacity repositories) based on the legal regulations and company regulations relating to documents retention.

The solution is suitable for all business areas.

References:

  • Sauer-Danfoss, a.s.
  • Ringier Česká republika
  • Plzeňský Prazdroj
  • at the input of each documented management solution