Record Management
Benefits
- Meet U.S. Department of Defense standard 5015.2 regulations
- Minimize exposure to risk
- Improve productivity
- Ensure the integrity of corporate holdings
- Increase user adoption
- Reduce deployment costs
- Scale your system
ECM - Records Management delivers records management functions and capabilities to Livelink ECM-based systems to provide full lifecycle document management and records management for the entire enterprise.
Records Management empowers everyone in your organization to file all corporate holdings according to the organizational policies, thereby ensuring regulatory compliance and reducing the risks associated with audit and litigation.
Records Management enables all users to access records management functions from a standard Web browser. By providing a common interface to access all forms of information, such as images, paper, word processing documents, spreadsheets and email, Records Management provides an automated system that removes the complexities of electronic records management, making processes transparent to your end users.
Features
Enhance search capabilities with metadata
With the appropriate permissions, records managers can easily apply classification metadata to submitted documents to enhance search capabilities. Metadata is indexed and can be used to more easily find, retrieve and generate reports on documents based on your custom criteria.
Synchronize retention and disposition rules with classifications
Invokes retention and disposition rules immediately upon the classification of a record.
Support physical storage requirements
Records Management includes the Physical Objects module, which enables management of physical items such as paper records, equipment, and more, adding representative object graphics to the Livelink ECM interface. In addition, it supports the use of XML-based color labels and barcode labels for physical records such as folders, boxes and shelves directly from within the Records Management interface.
Enable periodic record review
Allows administrators to periodically review vital records to ensure appropriate classification and disposition.
Control access at any level of granularity
Provides Access Control Lists on all Records Management objects and allows security settings to be modified globally.
Provide comprehensive Records Series Identifier functionality
